Since the computers has been created for humans in the second half of the XX century, they have converted into one of the most indispensable tools for any size company as they facilitate many of the administrative and operatives processes replacing in some cases the manpower and liberating time to promote the process of creative activation that form the innovation.
These advances don’t have an exception for the accounting process, insomuch as before those technology developments used to do manually given the necessity than people had for keep in order their register of transaction of any kind. In this new stage, those processes enforce with the design of specialty software like Administrative Software, creating a new alliance for the accounting teams and responsible for taxable matters.
Otherwise many companies especially the PyME have opted for other technology toolssimilar to excel to optimize their budget. As we know, Excel has been developed by Microsoft to manage math calculations with forms and graphs that could be too useful, but in front of functions that an Administrative Software offers have shown many limitations.
Now you’ll understand why Administrative Software is the best tool for your business and the reasons for if you’re using only excel you are increasing the risk in your company.
Generic Vs Specialized
Excel has been characterized to be a tool that offers many benefits for the users but still a generic software, that is meaning the accounting process isn’t the only function and neither the specialty. In the past the functionality for accountants was valuable but today date is losing all the advantages in front of the Administrative Software because the new software is more completed with a list of options for those tasks, and it’s always up to date for the daily necessities of the professionals.
In excel the users have to expend a long time in settings and preparing sheets according to the necessity while an Administrative Software is ready from default to operate any requirement from these professionals facilitating the use of the software.
Permanent Update and Automatization
This is one of the big advantages of the Administrative Software, although the legal dynamic in Colombia is constantly changing and the accountants have to be careful with the new legislation and this is the reason what needs software that is adapted to this new context. The Administrative Software has the feature that allows the adjustment on the board, thanking the work behind scenes done for developers. Excel is different and the update must be manually and is under the user risk.
Facility to generate Reports and Balance
In the previous years excel won credits at the moment that offers esthetic solutions very useful for the presentation of balance and reports with graphs and boxes but under the low matters don’t represent the services for the International Financial Reporting Standards (IFRS) – Normas Internacionales de la Informacion Financiera (NIIF). Now with the Administrative Software offered by companies like Odoo, the accountants don’t have to worry to save in the software cases like inventory, collection, billing, etc… some of those tasks could be done by the software automatically.
More Storage
Even being PyME, some campaigns with the generation of accountable information is very voluminous and required the grand capacity of storage and in some moments it’s incomparable with the generation of different excel files, this trend overcharges when trying to mix and turn in trouble for the users.
Friendly with unexpert users
An administrative software is designed for any user, no matter the previous experience in technology could use it because is a friendly ecosystem and a guide with all the functions. Otherwise, in excel any user could create a spreadsheet after that is mandatory enough knowledge of the advanced functions for the accounting results or the registered information could be at risk to be altered by accident in errors in the functions. One more of the benefits of the Administrative software is that everything is previously set up and the accountants have to organize nothing, so almost everything is done, then could be focused on other more professional situations and not on manual digitation of the data.
Less Error Range
For many reasons before being exposed, the administrative software limited the possibility of having mistakes in the digitation of information, especially when we refer to regulations or data storage. Excel for being a simple tool increases the risk because don’t have the information to notify the user when digit a piece of error information.
The information is available anytime in the cloud and on any device.
The administrative software is available in any market where you could find companies like Odoo and save all your information in the cloud, which allows access to this any time anywhere, and from any device. And the most important feature is the secured back for the information generated for the software.
